FILM HUB NI PROJECT ASSISTANT (PART TIME)

11/05/2017

Fixed Term to 31st December 2017 (40 days in total/ c1-2 days per week)

Pay: £9.30 per hour

The QFT has received confirmation that it will continue as lead organisation for Film Hub NI, part of the British Film Institute’s Film Audience Network (FAN) until December 2017.  The post of Film Hub NI Project Assistant will provide administrative support enabling Film Hub NI to deliver on key objectives and activities across the region.

The BFI Film Audience Network (FAN) was set up in 2012, using funds from the National Lottery, to support a stronger and more connected approach to growing audiences for British and international film on the big screen. Film Hub NI works with 75 members across NI to show more films, to more people, in more places.

MAIN ACTIVITIES/RESPONSIBILITIES:

  • Provide an efficient administrative service to the Hub Project Team, including diary management, ensuring all necessary documentation is available for meetings/appointments. Prepare reports, minutes and other documentation to a professional standard and quality
  • Provide administrative support for the Hub Steering Group, Hub Membership and other groups and meetings, as required by the Hub Project Team, including the production of minutes and agendas etc.
  • Co-ordinate arrangements, bookings and payments around centrally administered Hub cost centres including processing purchase orders, invoices, requests for payments and assisting with monitoring budgets.
  • Assist with events including room bookings, hospitality requirements and equipment booking.
  • Provide support for financial administration for the Hub cost centre by ensuring that purchase orders, invoices, petty cash, stationery supplies and expense claims are processed within established procedures.
  • Any other duties as may be required and fall within the general remit of the post.

 

PERSON SPECIFICATION

Education and Qualifications

Essential:

5 GCSEs at Grade C or above or NVQ level 2 in a relevant subject.

Desirable:

Third level qualification in a relevant subject.

Experience

Essential:

  • At least 1 years’ experience working in a film or arts environment to include 6 months experience of general administration.
  • Relevant experience of working in an arts venue or organisation.
  • Experience of dealing with a wide range of stakeholders.

Desirable:

  • Interest in film, arts and cultural industries
  • Experience of events administration and delivery.
  • Experience of working with funders and other stakeholders.
  • Experience of organising meetings and diary management.

Other Skills/Knowledge

  • Good numeracy and literacy skills.
  • Good IT literacy and ability to use a range of Microsoft Office packages.
  • Good interpersonal skills with ability to deal with the requirements of a range of stakeholders.
  • Good verbal and written communication skills.
  • Good administrative and organisational skills.
  • Ability to work on own initiative.
  • Good oral and written communication skills.
  • Ability to work as part of a busy team. Flexible, willing to adapt to new tasks and duties.
  • May require unsociable hours (i.e. evenings and weekends) and travel within and outside Northern Ireland
  • Clean driving licence desirable.

 

Application forms can be downloaded from here. CVs will not be accepted.

The job description can be downloaded here. 

 

Applications must be returned to Sara Gunn-Smith , along with the monitoring form, by 5pm on Thursday 25th May 2017.